Rotas that write themselves.
Right now it's a group chat, a paper diary and your Sunday night. Rotally takes that off you — your team sends their week from one link, and a finished rota comes back with availability, holidays and the law already worked out.
Free while we're in pilot. No card, no contract, no sales call.
Nobody took on a pub to do admin.
You know the evening. Half the team have sent their week, three haven't, one has changed theirs twice, and you're working out whether a sixteen-year-old can legally close on Friday. It takes an hour you don't have — and next Sunday you do the whole thing again.
- Eleven unread messages, none of them in one place
- A paper diary, or a spreadsheet only you understand
- You chase the same two people every single week
- Rest gaps and under-18 hours checked in your head, if at all
- Someone can't work Friday and it becomes your problem
- You find out about a clash after the rota has gone out
- One link. Everyone answers in the same place
- Availability opens and closes on a schedule you set
- The two who forget get chased automatically, by email
- The law is checked when it's built and on every change after
- They drop, give or swap it between themselves
- Gaps are ranked at the top before the week starts
The week runs to a schedule whether you're behind the bar or not.
Availability opens on the day you set and closes on the day you set. The two who always forget get chased in between. On your morning there's a finished rota waiting — something to look at, not a job to do.
A minute a week, on the bus.
The reason rota software fails in a pub is that half the team never signs in. There is nothing here to sign in to.
No account, no password, nothing from an app store.
Available, if needed, can't work — and “not answered yet”, which is treated as its own thing instead of quietly assuming they're free.
Drop it to the team, give it to one person, or swap. Like-for-like goes through on its own.
Holiday goes through the same place, and the rota never schedules over one that's approved.
Check what's wrong, not what's right.
A finished rota is thirty-odd decisions and twenty-nine of them are fine. Rotally shows you the ones that aren't, then gets out of the way.
Uncovered and short-staffed slots ranked by how wrong they are — not buried somewhere in a grid.
Claims and swaps, with approve or decline in place and the reason attached.
A Friday that runs to 1am is eight hours, and the rota counts it as eight.
Emailed on publish, plus a PDF, a spreadsheet or an image whenever you want one.
The law is in the solver, not in your head.
Rest gaps between shifts, maximum weekly hours, a day off in every seven, and the under-18 night and hours limits — checked when the rota is built, and again every time anyone adds, claims or swaps a shift. The under-18 blocks cannot be overridden, by you or by anyone.
Built for the person doing everything.
Not for a chain with a scheduling department. Every one of these exists because a job was quietly taking an operator an hour a week.
A link and four digits is the whole login. No accounts to make, no passwords to reset — which is why your team actually uses it.
Availability opens, closes, and the two who always forget get chased — on a timetable, whether you're behind the bar or not.
Worked out against real availability, approved holidays and the working-time rules. You get the best fit your week allows, not the first thing that fits.
Rest gaps, weekly hours, a day off in seven. Under-18 night and hours limits are hard blocks — checked when it's built and on every change after.
Drop, give or swap. A like-for-like swap approves itself and you never hear about it; anything riskier comes to you with the reason attached.
Gaps and approvals ranked at the top. The thirty shifts that are fine stay out of your way — that's the difference between checking a rota and writing one.
Built for the pub with eight staff and one manager. Not the chain with a scheduling department.
— why we're building Rotally
We're early, and we'd rather say so.
No logos to show you and no customer count worth quoting yet. Here's what we can honestly put behind it instead.
Every rule in here was written against a working pub's actual roster — real staff, real availability, real published weeks. Not a demo dataset.
We onboard pilot venues personally rather than pointing you at a signup form. That's the only reason it ends up fitting how your place actually runs.
The roadmap below lists what's missing as plainly as what's coming. You'll never discover a gap after you've committed to us.
No card, no trial clock, nothing to cancel. When we do start charging, pilot venues hear it from us first and get a say in what's fair — nobody wakes up to a bill.
Where Rotally is heading.
Everything below either takes a job off you or does it better than a person guessing at eleven at night. That's the whole filter.
12.07% of hours worked — the statutory model for irregular-hours staff. The days-based allowance works today; hours-based is next.
Today a claim waits in the app until someone opens it. Email and push are the next thing we build.
One tap on the shift that's gone missing. Rotally ranks who could legally and realistically take it, asks the top few, and the first to accept gets it.
A clean week goes out on its own, at the time you choose. If there's a hole or a legal block it doesn't go — and you're told exactly what's stopping it.
Not a report you read afterwards. A weekly labour budget the solver works inside, so the rota you're handed is already within it.
That's the list. We'd rather ship a few things properly than promise ten.
The things an operator actually asks.
That's the objection we built the whole thing around. There is no app, no account and no password — a link in the group chat and four digits. If they can open a WhatsApp message they can send their week.
They're chased by email automatically, so you're not the one nagging. If they still don't answer, a blank week counts as can't-work and the rota says so plainly, rather than quietly assuming they're free.
Yes — move anything you like, and it tells you what that breaks before you commit. The only exceptions are the under-18 legal limits, which are hard stops by design.
No. There's nothing to import and nothing to tidy up first. Answer eight short questions about your hours and your team and you're looking at a real week in about three minutes.
Nothing during the pilot, and there's no card on file to forget about. When that changes you'll hear it from us first — not from a bill.
Then tell us and we'll either fix it or say plainly that we won't. You can stop using it whenever you like; there's no contract and nothing to cancel. We'd rather lose a venue than pretend it fits.
What would make this genuinely useful?
We're building this with a handful of venues, by hand, on purpose. If something here is wrong for how your place actually runs, that's the most useful thing you could tell us.
Make this the last rota you write by hand.
Tell us your venue and we'll come back to you to set it up. Opening hours, your team, and you're looking at a real rota for a real week — about three minutes of actual work.
Free while we're in pilot. No card, no contract, no sales call.